CORRECTION
OF THE REGISTERED NAME OF A SECURITYHOLDER
Individual
| Company | Correction
of Incorrect Registrations
Individual
Where a registered securityholder's
name is to be changed resulting from marriage, deed poll, election under
current laws or divorce, a written request from the holder quoting the
SRN together with a certified copy of the relevant document evidencing
this change should be lodged with the registry.
For certificated holders any securities certificates bearing the former
details must be returned.
Company
Where a company securityholder
changes its name, a certified copy of the Certificate of Incorporation
of Change of Name should be lodged with the registry quoting the securityholder's
SRN.
For certificated holders, securities certificates in the former name
must also be returned.
Correction
of Incorrect Registrations
Where it is found that an
error was caused by the registry, the error should be corrected with
reference to the original source document as evidence of the error,
without the holder being required to complete any further documentation.
For certificated holders, it is essential that all securities certificates
with incorrect details are returned prior to correction.
Where a change or correction
to the registered holder name is to be processed for an Issuer Sponsored
subregister holding the SRN must be quoted.
For any error in registration
details one of the following options should be used:
1. The holder may complete
a "NAME CORRECTION REQUEST AND INDEMNITY" form and lodge
it with the registry together with any incorrect securities certificates
(if applicable).
Refer to : Form
2 "NAME CORRECTION REQUEST AND INDEMNITY"
2. The relevant broker
may complete a "REGISTRATION CORRECTION INDEMNITY - BROKERS"
form and lodge with the registry together with any incorrect securities
certificates (if applicable).
Refer to : Form
4 "REGISTRATION CORRECTION INDEMNITY - BROKERS"
These correction forms should
only be completed where there is no indication of any change of beneficial
ownership.
It is recommended that the
same SRN be retained following the correction to any Issuer Sponsored
subregister holdings. This will avoid possible registry problems with
the unintentional loss of existing standing instructions such as, tax
file number and dividend plan or payment instructions which could
result if a new SRN was allocated.
Any name changes to holdings
on the CHESS subregister must
be arranged by the controlling participants directly with CHESS
Settlement Operations.
The same guidelines should apply to any other changes to CHESS
holding details.
NOTE: Any securityholder
with a CHESS broker or non-broker
participant sponsored holding must forward any correction advice direct
to the controlling participant and not to the company registry. Should
a registry receive documentation relating to a CHESS
holding it must be forwarded to the controlling participant.
Refer to : Form
14 "DOCUMENT FORWARDING" .
