ACCEPTABLE REGISTRATION
DETAILS
Detailed below are examples
of acceptable name and address layout registration details together
with comments for the guidance of registries and CHESS participants.
Name and address Postcode/Country code
MR GEORGE FREDERICK JONES,
100 COLLINS STREET
MELBOURNE VIC 3000
Standard type of registration
.
The last line of all Australian addresses must contain the town or city
and the state or territory.
The state or territory should not appear on the last line alone.
MR GEORGE FREDERICK WILLIAM
JONES,
100 COLLINS STREET
MELBOURNE VIC 3000
Always enter the FULL name
of the holder. If insufficient space on the first line continue on to
the second line with a comma to identify the end of the name field.
The address details are to commence on the next line and not on the
same line in which the name finishes.
MR GEORGE FREDERICK JONES +
MRS MARGARET LINDA JONES
<NO 2 ACCOUNT>,
100 COLLINS STREET
MELBOURNE VIC 3000
Joint holding with an account
designation. A plus sign "+" is to be inserted between joint
holder names and not an ampersand "&". The Comma is to
inserted after the closing designation angle bracket.
MR GEORGE FREDERICK JONES,
66 WICKENHOUSE YARD
LONDON W1X 2AN
UNITED KINGDOM GBR
Overseas holder with an overseas
country code included instead of a postcode.
The overseas postcode and full country name or a widely recognised abbreviation
such as USA must be included in the address field.
MR JOHN WELLINGTON-SMITH +
MR GEORGE JOHN O'NEILL,
UNIT 5
100 COLLINS STREET
MELBOURNE VIC 3000
Punctuation such as hyphens
used to link names together and apostrophes used in names such as O'Neill
can be included. No spaces should be left between hyphens and apostrophes
and the names as shown above. A comma can only be used to indicate the
end of the name.
MRS MARGARET LINDA MARIE JONES
,100 GEORGE STREET
SYDNEY NSW 2000
Where the name uses the full
30 characters on the first line, the comma may be placed as the first
character on the next line, however this should be avoided if at all
possible. Note that there should be no space before the next character.
MR JOHN SMITH +
MISS SUE JONES,
100 GEORGE STREET
SYDNEY NSW 2000
Whenever possible joint holders
with short names are to be included on separate lines.
POPULAR TRUSTEES NOMINEES PTY
LTD + MR JOHN SMITH,
G P O BOX 5678
SYDNEY NSW 2001
Joint holdings may include
the second holder's name on the second line provided it does not extend
beyond the end of the second line.
QUEENSLAND CANE CUTTERS &
SNAKE CATCHERS PTY LTD,
G P O BOX 6789
BRISBANE QLD 4001
Where the holder's name extends
past the first line, the comma must be inserted at the end of the holder's
name. Note: The "&" in the company name must not be replaced
with a "+".
SECURITYHOLDERS (MELBOURNE)
PTY LTD
<JONES SUPERFUND ACCOUNT>,
100 COLLINS STREET
MELBOURNE VIC 3000
Designations must be contained
within one line including the opening and closing angle brackets. They
must also be entered on a separate line from the name and the address.
The comma must be inserted after the closing designation angle bracket.
JOHN SMITH & CO PTY LTD,
G P O BOX 1234
SYDNEY NSW 2001
An ampersand must be used
within the name of the company if it is included in the legally incorporated
name.
PROF JOHN SMITH +
MRS CAROL SMITH +
MR JOHN SMITH (JNR),
100 GEORGE STREET
SYDNEY NSW 2000
A joint holding is to be
entered in full and not as MR & MRS JOHN AND CAROL SMITH.
Titles should always be included and in many cases it will be necessary
to abbreviate, Professor to PROF, Captain to CAPT, Junior to JNR and
Senior to SNR.
It is not considered appropriate to abbreviate the titles of LADY and
SIR.
MISS MARY ANNE MCDONALD,
UNIT 5
100 SMITH STREET
MELBOURNE VIC 3000
Surnames with a space such
as Mc Donald must be included as one word with no space being left as
this would result in the surname being recorded as DONALD.
Road, Street, Avenue, etc. should be entered in full when space permits.
However, do not start a new address line just to enter one of these
in full. If a flat or unit number and street number are to be included
they should be entered in full as shown if space permits. If space is
a problem they may be entered as 5/100 SMITH STREET.
Note: The backslash"\" cannot be used in the registration
details of CHESS Subregister holdings and should not be used by registries.
AUSTRALIAN PRAWN GROWING
SOCIETY PTY LTD,
G P O BOX 4567
MELBOURNE VIC 3001
When the name is extended
to the second line, never break a work over the end of a line.
Company names can only be abbreviated by the use of legally acceptable
abbreviations such as CO, PTY and LTD.
MR WALTER WATTS,
C/- THE MANOR HOUSE
100 MACQUARIE STREET
HOBART TAS 7000
If an address is to be care
of, it should be shown as C/- or C/O. The inclusion of "ATTENTION
OF" should be after the last name details line or designation details
and not after the address details.
The Australian State or Territory should be abbreviated as follows:
QLD, NSW, VIC, TAS, SA, WA, NT or ACT.
and should be included on the same line as the city, suburb or town.
SHAREHOLDERS & GENERAL LIFE
EXTENSION COMPANY OF
AUSTRALIA PTY LTD,
C/- JOHN SMITH INV MGT DEPT
LEVEL 25/266 APPLICATION BLVD
WASHINGTON DC 123456 USA USA
Where an address is too long
to fit in the remaining lines it may be abbreviated, but keep in mind
that it must be able to be understood by the postal authorities. The
address must commence on a separate line and not on the same line in
which the name finishes.
